Overview

Since launching in March 2025, Overflow's enhanced Reconciliation module has given finance and operations teams a whole new way to track finances, stay transparent, and cut out manual busywork.

We built it hand-in-hand with church operators and finance leaders. The result is an interface that's both detailed and genuinely easy to use, showing you exactly how each deposit comes together, down to individual contributions, fees, and fund-level allocation.

Key Benefits

• 🔍 Accurately match deposits to contributions, refunds, and chargebacks

• 📊 View fund-level allocation by campaign and subcampaign

• 🧮 Reduce manual work with downloadable exports and filters

• ✅ Confirm deposit status and contribution reconciliation in one click

• 🚨 Quickly detect discrepancies and payout issues

Getting Started

To begin reconciling:

1. Once logged into the Dashboard, go to the Reconciliation module.

2. Review your list of deposits, organized by bank settlement date.

3. Click into a deposit batch to view its statement descriptor, bank account, totals, payment methods, and corresponding donations.

4. ✅ Once you've confirmed a deposit in your bank, select Mark as Reconciled. (Every contribution linked to it will automatically update to reflect that too.)

Feature Highlights

Deposit Overview

1. See all your deposits at a glance, with a clear breakdown of reconciled (✅) and pending entries

2. Includes deposit amount, date, and payment method

   • Only online payment methods are supported, including Credit/Debit, ACH, Apple Pay, Google Pay, Stock, Crypto, and DAF.

   • Offline cash and check gifts can be viewed in the Gift Entry tool.

3. Sort and filter by date range or method to make end-of-month tasks a breeze

4. Export this table as a CSV anytime you need it for your records or audits

Deposit Detail View

Click into any deposit for the full picture:

• Summary Table: Total contributions, fees deducted, net deposit, and any adjustments

• Funds Allocation Table: A breakdown by fund or campus, including gross, fees, and net totals

• Detailed Donor View: Lists each gift, donor, fund, amount, and refund (if applicable)

• Side Panel View:

  • Deposit ID and processor ID

  • Payment method badges (Card, ACH, Apple Pay, Google Pay)

  • Statement descriptor and total amount

Contributions Table

From the Contributions tab, quickly see whether a gift has been paid out and which deposit it belongs to. Use deposit status filters to keep track of transactions in flight:

• 👍🏽 Approved – The transaction has been reviewed and is ready to be paid out.

• ✅ Paid Out – The gift has been included in a deposit, and the funds are on their way to your account! (Paid Out is the final step after Approved.)

Jump straight to deposit details with one click!

Export Options

1. Deposit summaries (with full detail)

   • Exported reports no longer show a separate line item for the total deposit amount in each batch. Instead, you'll see only the individual contributions linked to each deposit.

   • To find the total deposit amount, simply add up the contributions under each Deposit ID.

2. Contribution lists by fund or donor

3. Filtered tables for compliance or audit preparation

Best Practices

1. 🔁 Reconcile weekly to catch variances early

2. 📘 Use the Cash Flow Management Report to keep your general ledger aligned

3. 💾 Save your filter views in the Reporting module to track metrics consistently

4. 🧮 Use Funds Allocation to help plan fund and campus budgets

5. 📤 Use the Export tool for audit trails or external reconciliation tools